Admin Officer- Executive PA

  • Job Reference: NJ0530
  • Date Posted: 29 January 2024
  • Recruiter: Nexus Jobs Limited
  • Location: London
  • Remote Working: Some remote working possible
  • Salary: £35,000 to £40,000
  • Sector: Administration
  • Job Type: Permanent
  • Work Hours: Full Time
  • Contact: Jas Gujral
  • Email: cv@nexusjobs.com
  • Telephone: 020 7488 6900

Job Description

Admin Officer – Executive PA

Our Client an international company with offices in the City of London are looking to recruit an Admin Officer

  • Provide professional and good secretarial support and personal assistance to Chief Representative of the Company.
  • Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.

Key Responsibilities:

The Administrative Assistant is required to assist/support the following:

  • Arranging meetings and managing the diary for senior management (SM).
  • Organising business and personal trips for SM both within and outside the UK.
  • Meeting and greeting high profile customers and guests of SM.
  • Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM.
  • Organising lunches, dinners, parties and receptions.
  • Responsible for booking golf club memberships, record log, bookings, fees and expenses.
  • Dealing with customer and client hospitality – such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required.
  • Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Companyin the UK.
  • Advising on, assisting in choosing and booking restaurants and other venues for functions.
  • Acting as an intermediary between members of staff, customers and SM.
  • Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc.
  • Dealing with Car lease and Chauffeur company.
  • Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required.

 

PERSON SPECIFICATION

Skills / Knowledge:

  • A bright professional, with a flexible approach
  • Well-organized with the ability to use their initiative
  • High levels of literacy and numeracy
  • Good communication skills in English.
  • A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail

Open minded, respectful and team worker

 

The Client is based in St Pauls London.

This is a 3 days in the office position.

The salary for this role is circa £40K plus overtime.

Do send your CV to us in Word format along with your salary and notice period.